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IDAE: DIGITAL TRANSFORMATION - NEW EMPLOYEE PORTAL
The IDAE, addresses the "Digital Transformation" through the "Employee Portal" solution of Albatian, achieving greater clarity and control of its operational processes, cost reduction, as well as greater adaptability, flexibility and speed to changes of the operational needs of its employees..
COUNTRY: SPAIN
SECTOR: Government - Public Administration
CLIENT PROFILE:
The Institute for Diversification and Energy Saving, hereinafter IDAE, is an agency attached to the Ministry of Ecological Transition of the Government of Spain, seeks to contribute to the objectives of Spain in terms of improving energy efficiency, renewable energy and other technologies low carbon In this sense, it carries out dissemination and training actions, technical advice, development of specific programs and financing of technological innovation projects that are replicable.
OBTAINED BENEFICTS
- Homogenization of systems and in the performance of tasks.
- Improved usability and user experience by reducing the complexity of tasks.
- Management of notifications to employees.
- Improvement in task completion times.
- Greater control, traceability and transparency by having complete management information instantly and integrated.
- Reduction of the cost of putting into production.and implementation since the developments are reduced by 80% quickly and easily, allowing to define modifications and perform their modeling.
- A centralization and ease of maintenance, with the consequent improvement and reduction of the number of errors.
NEED DESCRIPTION
The current era of “Digital Transformation”, the emergence of new business model needs, and the need to successfully fulfill the obligations imposed within the framework of the obligations and requirements, especially demanded by the European Commission, together with obsolescence of the existing information systems in the IDAE, led him to address a project of renewal and technological transformation and holistic and holistic processes.
Once the central system based on SAP4 HANA was implemented for the Contracting, Purchasing and Economic-Financial processes, it was essential to focus on a solution that allowed the automation of business processes in a transversal way and integrated with the new systems of the organization, with which to interact from different channels and input mechanisms and all this in an agile, flexible, fast and controlled way. All this motivated by the continuous changes in its business model and operation
To cover these objectives, the need to implement, in a first phase, an “Employee Portal” was established, due to the cross-sectional nature of its processes, establishing the processes of:
- Travel request management.
- Vacation request management.
- Management of allocation of hours to projects.
.
SOLUTION DESCRIPTION
Through the services and solutions of “Digital Transformation” of ALBATIAN, we design a “solution of processes and technology” according to the needs of the IDAE, with which it has been achieved, a greater understanding and control of the tasks of the organization performing more effective management.
The solution Employee Portal , developed on APIA BPMS, and fully adapted to the needs of the IDAE, is implemented in 4 months, addressing the phases of, reingenier iacute; a, automation, integration, implementation and management of process change:
- Travel request management.
- Management of advances and travel expenses.
- Vacation request management.
- Management of allocation of hours to projects.
Its main characteristics are:
- Flexible and fully configurable solution.
- Parameterizable business policies and rules.
- Parameterizable access profiles.
- Configurable graphic interface.
- Real-time mechanism of alerts and delays.
- Management by indicators (KPIs).
- Electronic document management.
- Allows the digital signature of data and documents.
- Bar codes, OCR and full-text searches.
- Total auditor of the information.
- Pending lists and deadline control.
- Easy to extend with new features.
- Fast and low-cost modifications.
- Implementable on any technological platform.
- Easy to integrate.
“Thanks to the solution of -Portal of the Employee- of ALBATIAN, we have achieved in this first phase a homogeneous system and coupled with the rest of the systems in force in the organization” .
Juan Carlos Oliden
Chief of Information Technology (IDAE)
For more information download
IDAE: DIGITAL TRANSFORMATION - NEW EMPLOYEE PORTAL